10 Essential Tips for Planning Your Redhouse Barn Wedding
Planning a barn wedding at Redhouse Barn in Stoke Prior, Bromsgrove, combines rustic charm with contemporary elegance. This exclusive-use venue offers beautiful Worcestershire countryside surroundings, versatile indoor spaces, and stunning grounds—but successful planning requires careful consideration of timelines, logistics, and seasonal factors.
Whether you're hosting an intimate 60-guest ceremony or a lavish 200-guest celebration, these wedding planning tips for Redhouse Barn will help ensure your day runs smoothly from start to finish.
Table of Contents
Book Early and Understand Venue Capacity
Decide on Your Ceremony Location Early
Create a Realistic Wedding Day Timeline
Coordinate with Morgan’s Catering Early
Plan for Seasonal Considerations
Organise Efficient Guest Logistics
Maximise the Venue's Exclusive-Use Benefits
Create a Vendor Coordination Plan
Plan Photography Timeline Strategically
Create Contingency Plans
Frequently Asked Questions
Final Wedding Checklist
1. Book Early and Understand Venue Capacity
Redhouse Barn operates as an exclusive-use venue, meaning only one wedding happens per day. This creates a relaxed, private atmosphere but also means popular dates book quickly.
Timeline Recommendation:
12-18 months ahead for peak season (May-September)
8-12 months ahead for shoulder season (March-April, October)
6-8 months ahead for winter weddings (November-February)
Capacity Planning:
The Grain Store: 150 guests maximum (ceremonies and receptions)
The Ceremony Barn: 80 guests maximum (intimate ceremonies)
Wedding Breakfast: 60-160 guests
Evening Reception: Up to 200 guests
Planning Tip: If you're expecting more than 150 guests for the ceremony, consider holding it in the beautiful gardens (weather permitting, March-October).
2. Decide on Your Ceremony Location Early
Redhouse Barn is licensed for civil ceremonies in multiple locations, giving you flexibility to match your vision and guest count.
Indoor Ceremony Options:
The Grain Store (up to 150 guests): Light-filled space with floor-to-ceiling sliding doors, perfect for larger weddings
The Ceremony Barn (up to 80 guests): Intimate space with rustic character and log-burning stove
Outdoor Ceremony Options:
Garden Ceremony (March-October): Exchange vows surrounded by landscaped gardens with countryside views
Courtyard Ceremony: More sheltered option with charming architectural features
Church Ceremony Alternative: The venue works with three local churches if you prefer a traditional church service before returning to Redhouse Barn for your reception.
Planning Checklist: ✓ Visit venue to see ceremony spaces in person
✓ Consider guest count when selecting space
✓ Have a backup plan for outdoor ceremonies
✓ Coordinate timing with the registrar for a civil ceremony
✓ Discuss layout options with venue coordinators
3. Create a Realistic Wedding Day Timeline
Planning a Redhouse Barn wedding timeline depends on your ceremony start time and whether you're using the exclusive-use access (typically 24 hours).
Sample Full-Day Timeline:
| Time | Activity | Location |
|---|---|---|
| 9:00 AM | Bridal party arrives for preparations | Luxury Honeymoon Suite |
| 10:00 AM | Hair and makeup begins | Honeymoon Suite |
| 11:30 AM | First guests begin arriving | Main venue |
| 12:30 PM | Guest arrivals and seating | Ceremony space |
| 1:00 PM | Ceremony begins (20-30 minutes) | The Grain Store or Ceremony Barn |
| 1:30 PM | Confetti moment and receiving line | Venue entrance |
| 2:00 PM | Drinks reception begins | Gardens/Courtyard |
| 2:30 PM | Couple portraits and group photos (45-60 min) | Grounds and gardens |
| 3:30 PM | Wedding breakfast begins | The Grain Store |
| 5:30 PM | Speeches | The Grain Store |
| 6:00 PM | Room turnover for evening reception | Venue team |
| 7:00 PM | Evening guests arrive | Main venue |
| 7:30 PM | First dance | Dance floor |
| 8:00 PM | Evening buffet service | Catering area |
| 8:30 PM | Dancing and garden games | Dance floor/Gardens |
| Midnight | Last orders at bar | Lounge bar |
Planning Tip: Build in 15-minute buffers between major timeline points. Weddings rarely run exactly on schedule, and buffers prevent stress.
4. Coordinate With Morgan's Catering Early
Redhouse Barn works exclusively with Morgans Catering, a multi-award-winning caterer and industry expert. This partnership ensures consistent quality but requires early menu planning.
Catering Planning Timeline:
12-8 Months Before:
Initial menu consultation
Discuss dietary requirements and preferences
Review seasonal menu options
6-4 Months Before
Attend a complimentary tasting
Finalise wedding breakfast menu
Plan evening reception food
2-1 Months Before:
Confirm final guest .numbers
Submit detailed dietary requirements
Finalise service timeline with catering team
Menu Options Available:
Formal plated wedding breakfast
Buffet-style dining
Canapé receptions
Evening buffets or food stations
Bespoke menus using locally sourced produce
Planning Tip: Morgan’s Catering can create bespoke menus that reflect your cultural traditions, dietary requirements, and customisation options early.
5. Plan for Seasonal Considerations
Each season offers unique opportunities and challenges when planning a barn wedding at Redhouse Barn.
Spring Weddings (March-May):
Advantages: Blooming gardens, moderate temperatures, vibrant colours
Considerations: Unpredictable weather, have indoor backup for outdoor plans
Planning Tip: The log-burning stove in the Ceremony Barn provides warmth for cooler spring days
Summer Weddings (June-August):
Advantages: Long daylight hours, reliable weather, outdoor ceremony options
Considerations: Peak season pricing, book earliest, guests may need shade
Planning Tip: Utilise garden games on the decking area for guest entertainment
Autumn Weddings (September-November):
Advantages: Golden foliage, dramatic lighting, harvest-inspired décor
Considerations: Earlier sunset (plan portrait timing), cooler temperatures
Planning Tip: The venue's rustic charm complements autumn colour palettes beautifully
Winter Weddings (December-February):
Advantages: Cosy atmosphere, log-burning stove ambience, potential snow
Considerations: Limited daylight, outdoor options restricted
Planning Tip: The cosy snug and log-burning stove create an intimate winter atmosphere
6. Organise Efficient Guest Logistics
With over 500 hotel rooms within a 5-mile radius, guest accommodation is readily available, but planning transportation and logistics ensures everyone arrives stress-free.
Accommodation Planning:
On-Site:
Luxury honeymoon suite for bride and groom (included with venue hire)
Limited additional overnight accommodation (check with venue)
Nearby Hotels (Within 5 Miles):
Bromsgrove town centre hotels
Droitwich Spa hotels
Country house hotels and B&Bs
Transportation Considerations:
Arrange shuttle service for guests staying at the main hotels
Provide detailed directions (GPS coordinates: Shaw Lane, Stoke Prior)
Consider the parking capacity for guests driving
Plan taxi coordination for evening guests
Guest Information to Provide: ✓ Detailed venue directions and parking information
✓ Recommended accommodation with booking links
✓ Transportation arrangements and shuttle schedules
✓ Weather-appropriate attire suggestions (outdoor elements)
✓ Ceremony start time (emphasise punctuality)
7. Maximise the Venue's Exclusive-Use Benefits
Redhouse Barn offers exclusive-use access, typically for 24 hours. Strategic planning maximises this unique benefit.
Exclusive-Use Planning:
Day Before (If Included):
Rehearsal in your chosen ceremony space
Décor setup and venue styling
Welcome dinner for the bridal party and family
Wedding Day:
Morning preparations in the honeymoon suite
Full access to all spaces throughout the day
No time pressure to vacate
Day After (If Included):
Leisurely departure
Gift opening in private
Cleanup coordination
Planning Tip: Discuss exactly what's included in your exclusive-use period with venue coordinators. Some packages offer extended access for setup and breakdown.
8. Create a Vendor Coordination Plan
Redhouse Barn wedding checklist should include detailed vendor coordination to ensure seamless service throughout your day.
Recommended Vendor Timeline:
| Vendor | Setup Time | Notes |
|---|---|---|
| Florist | 8:00-10:00 AM | Ceremony and reception flowers |
| Cake Delivery | 10:00-11:00 AM | Coordinate with catering team |
| DJ/Band | 2:00-3:00 PM | Equipment setup during wedding breakfast |
| Registrar | 30 min before ceremony | Coordinate arrival time |
| Photographer | As per agreed timeline | Usually 2-3 hours before ceremony |
| Videographer | As per agreed timeline | Coordinate with photographer |
Vendor Coordination Checklist: ✓ Share detailed timeline with all vendors 2 weeks before
✓ Provide venue contact information for delivery coordination
✓ Confirm load-in/load-out access and timing
✓ Designate a point person for vendor questions on the wedding day
✓ Verify power requirements and equipment needs with the venue
Planning Tip: The venue's Bose sound system is available throughout. Could you discuss technical requirements with your DJ/band and venue coordinators to avoid duplication?
9. Plan Photography Timeline Strategically
While vendor selection is personal, knowing how photography fits into your Redhouse Barn wedding timeline makes it a good idea to have comprehensive coverage without disrupting the guest experience.
Photography Timeline Considerations:
Morning Preparations (2-3 hours):
Getting ready in the honeymoon suite
Detail shots: dress, rings, flowers, venue setup
Bridal party preparations
Ceremony Coverage (45 minutes):
Guest arrivals and seating
Ceremony (20-30 minutes)
Confetti/recessional moments
Group Photographs (30-45 minutes):
Best locations: The Grain Store entrance, manicured lawns, courtyard
An efficient organisation minimises guest waiting time
Utilise multiple locations to maximise variety
Couple Portraits (30-45 minutes):
Optimal timing: During drinks reception (guests entertained)
Best locations: Gardens, Koi pond, rolling hills
Golden hour timing (the hour before sunset) creates beautiful light
Reception Coverage:
Drinks reception candid moments
Wedding breakfast coverage
Speeches and cake cutting
First dance
Evening Portraits (20-30 minutes):
After sunset for creative lighting opportunities
Grounds and water features provide dramatic backdrops
Planning Tip: Schedule a couple of portraits during the drinks reception when guests are occupied and relaxed. This prevents you from missing your own reception while ensuring quality portrait time.
10. Create Contingency Plans
Even the best wedding planning tips for Redhouse Barn should include backup plans for unexpected situations.
Weather Contingencies:
For Outdoor Ceremonies:
Primary: Garden ceremony surrounded by flowers
Backup: The Grain Store (holds 150 guests comfortably)
Decision timeline: Confirm location by 10:00 AM on the wedding day
For Outdoor Drinks Reception:
Primary: Courtyard and gardens
Backup: Lounge bar and rear courtyard (partially covered)
Flexible: Floor-to-ceiling sliding doors allow indoor/outdoor flow
Vendor Backup Plans:
Critical Vendors (Have Emergency Contacts):
Registrar or celebrant backup
Transportation service alternatives
Photographer/videographer emergency coverage
Florist delivery confirmation
Guest Experience Contingencies:
Weather-Related:
Umbrellas are available for rain
Blankets/shawls for cool evenings
Shade provisions for hot summer days
Timeline Delays:
Build 15-minute buffers between major events
Have a flexible backup timeline if running behind
Communicate with caterers about delayed service
Planning Tip: Assign a trusted friend or family member as "day-of coordinator" to handle minor issues without involving you. This person should have your vendor contact list and timeline.
Frequently Asked Questions About Planning a Redhouse Barn Wedding
How much does it cost to get married at Redhouse Barn?
The starting price for a wedding at Redhouse Barn is from £3,000 based on a weekday wedding in February.Peak season weekend weddings typically cost more. The venue hire includes exclusive use of all facilities, the luxury honeymoon suite, and access to the venue's dedicated wedding coordinators. Catering costs are additional and depend on your menu selections, guest count, and service style.
What is included in the Redhouse Barn venue hire?
Redhouse Barn venue hire includes:
Exclusive use of all facilities (typically 24 hours)
The Grain Store and Ceremony Barn
Luxury honeymoon suite for bride and groom
Beautiful gardens, courtyard, and grounds
Bose sound system throughout
Tables, chairs, and basic setup
Dedicated wedding coordinator support
Access for vendor setup and breakdown
Not included: Catering (through Morgans Catering), bar services, décor, flowers, photography, entertainment, and other vendors.
Can we bring our own caterers to Redhouse Barn?
No, Redhouse Barn works exclusively with Morgans Catering, their multi-award-winning in-house catering team. This exclusive partnership ensures consistent food quality, service standards, and seamless coordination on your wedding day. Morgans Catering offers extensive menu customization, complimentary tastings, and can accommodate all dietary requirements and cultural preferences.
How far in advance should we book Redhouse Barn?
Book 12-18 months in advance for peak season weddings (May-September) to secure your preferred date. Saturday weddings book fastest, followed by Fridays and Sundays. Off-peak season (November-March) typically offers more availability with 8-12 months' notice. The venue only hosts one wedding per day due to exclusive-use access, so popular dates fill quickly.
What is the guest capacity at Redhouse Barn?
Redhouse Barn accommodates:
60-160 guests for wedding ceremonies (depending on chosen space)
60-160 guests for wedding breakfast
Up to 200 guests for evening receptions
The Grain Store holds 150 guests, while the Ceremony Barn accommodates 80 for intimate celebrations. Outdoor ceremony options can accommodate larger groups weather permitting.
Is Redhouse Barn licensed for civil ceremonies?
Yes, Redhouse Barn is fully licensed for civil ceremonies in multiple locations including The Grain Store, The Ceremony Barn, and outdoor spaces in the gardens. You can have your entire celebration on-site without needing to visit a registry office. Alternatively, the venue works with three local churches if you prefer a traditional church ceremony before returning to Redhouse Barn for your reception.
What happens if it rains on our wedding day?
Redhouse Barn offers multiple indoor backup options. If planning an outdoor ceremony, The Grain Store can accommodate up to 150 guests comfortably with just a few hours' notice. For drinks receptions, the lounge bar, rear courtyard, and indoor spaces with floor-to-ceiling sliding doors provide covered alternatives while maintaining the indoor-outdoor flow. Weather decisions are typically made by 10:00 AM on your wedding day.
Can we visit Redhouse Barn before booking?
Yes, Redhouse Barn offers personal venue tours where you can see The Grain Store, Ceremony Barn, gardens, grounds, and luxury honeymoon suite. Tours include consultation with wedding coordinators to discuss your vision, guest count, and any questions. Contact the venue directly to schedule a viewing appointment. Many couples also attend open days or wedding fairs hosted at the venue.
Are children and pets allowed at Redhouse Barn weddings?
Children are welcome at Redhouse Barn weddings. The exclusive-use venue means you control the guest list entirely. The outdoor spaces with garden games are particularly suitable for entertaining younger guests.
Pets: Contact the venue coordinator to discuss pet attendance policies. Many couples include dogs in their ceremony or photos, but specific arrangements should be confirmed during planning.
What time can we access the venue on our wedding day?
Exclusive-use access typically begins 24 hours before your ceremony time, though exact timing depends on your package. Most couples access the venue the day before for rehearsals and setup, have full access on the wedding day, and vacate the following morning. Discuss specific access times with your wedding coordinator, especially if vendors need early morning access for setup.
Is there parking available at Redhouse Barn?
Yes, Redhouse Barn provides on-site parking for wedding guests. The venue has capacity for multiple vehicles, though exact numbers should be confirmed with coordinators during planning. For weddings with many guests, consider arranging shuttle transportation from main accommodation hubs to reduce parking needs and ensure guests can enjoy beverages without driving concerns.
Can we have fireworks at Redhouse Barn?
Fireworks policies vary and must be discussed with venue coordinators. Some barn weddings feature sparkler sendoffs or professional firework displays. If permitted, arrangements must be made through approved suppliers with proper insurance and safety measures. Always confirm specific policies regarding pyrotechnics, sparklers, confetti cannons, or similar elements during your planning process.
What bar and drink options are available?
Morgans Catering manages the bar service at Redhouse Barn, offering extensive wine, beer, spirit, and cocktail options. You can arrange:
Welcome drinks for ceremony guests
Toast drinks (champagne, prosecco, alternatives)
Wine for wedding breakfast
Cash bar or subsidized bar for evening
Signature cocktails
Non-alcoholic beverage options
Bar packages and pricing should be discussed during catering consultations.
When is the best time of year to get married at Redhouse Barn?
The best time depends on your priorities:
May-September offers reliable weather, outdoor ceremony options, and blooming gardens but is peak season with higher demand
March-April and October provide moderate weather and beautiful seasonal colors with slightly better availability
November-February creates cozy winter atmosphere with log-burning stove, lower pricing, and best availability
Every season offers unique photo opportunities and atmosphere at this barn venue.
How do we handle vendor setup and timing?
Create a detailed vendor timeline and share it with all suppliers 2-3 weeks before your wedding. Most vendors should coordinate setup during the morning while you're preparing. Typical schedule:
Florist: Early morning (8:00-10:00 AM)
Cake delivery: Mid-morning (10:00-11:00 AM)
Musicians/DJ: During wedding breakfast (2:00-3:00 PM)
Additional décor: Previous day or early morning
The venue's wedding coordinator can facilitate vendor communication and ensure smooth coordination.
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Final Redhouse Barn Wedding Checklist
12-18 Months Before:
✓ Book Redhouse Barn venue date
✓ Decide on ceremony location (indoor/outdoor)
✓ Initial consultation with Morgans Catering
✓ Set preliminary guest count and budget
8-12 Months Before:
✓ Book key vendors (photographer, videographer, florist, entertainment)
✓ Create detailed timeline draft
✓ Begin accommodation research for guests
✓ Send save-the-dates
6-4 Months Before:
✓ Attend catering tasting event
✓ Finalize ceremony details with registrar
✓ Plan décor and styling approach
✓ Book transportation for guests if needed
✓ Order wedding attire
2-3 Months Before:
✓ Finalize timeline with all vendors
✓ Confirm guest numbers with catering
✓ Create vendor coordination plan
✓ Finalize music selections and key moments
✓ Order wedding stationery (invitations, programs, menus)
1 Month Before:
✓ Final venue walkthrough
✓ Share detailed timeline with all vendors
✓ Confirm weather contingency plans
✓ Prepare guest information packets
✓ Arrange rehearsal at venue
1 Week Before:
✓ Confirm all vendor arrival times
✓ Final guest count to caterers
✓ Weather monitoring for outdoor elements
✓ Pack emergency kit (safety pins, tissues, pain reliever)
✓ Confirm exclusive-use access timing
Day Before:
✓ Rehearsal at Redhouse Barn
✓ Coordinate vendor setup if applicable
✓ Relax and enjoy pre-wedding activities
Your Redhouse Barn Wedding Journey
Planning a barn wedding at Redhouse Barn offers the perfect blend of rustic countryside charm and contemporary amenities. The venue's exclusive-use access, beautiful Worcestershire countryside setting, multi-award-winning catering, and versatile spaces create an ideal foundation for your celebration.
Following these wedding planning tips ensures your day flows smoothly—from intimate morning preparations in the luxury honeymoon suite through evening celebrations with garden games and dancing under the stars.
The venue's dedicated wedding coordinators work alongside couples throughout the planning process, offering expertise and support to bring your vision to life in this stunning rural setting.
Do you need help capturing your Redhouse Barn wedding day?
View professional photography services for Redhouse Barn weddings to see how documentary coverage and creative portraits can preserve every moment of your celebration.
